Flight delays can be frustrating and inconvenient, but as a passenger traveling within Europe, you have rights that protect you when your flight is delayed. These rights are enshrined in European Union regulations, specifically Regulation (EC) No 261/2004, which outlines the compensation and assistance passengers are entitled to in the event of flight disruptions. In this comprehensive guide, we will delve into the details of these regulations, helping you understand your rights and how to claim compensation when your flight is delayed.

Understanding Regulation (EC) No 261/2004

Regulation (EC) No 261/2004, often referred to as the EU Flight Compensation Regulation, is a key piece of legislation aimed at safeguarding the rights of air passengers traveling within the European Union. It applies to all flights departing from an EU airport, as well as flights arriving at an EU airport on an EU airline, regardless of your nationality.

The regulation establishes a framework for compensation and assistance when flights are delayed, canceled, or when passengers are denied boarding. While it covers various aspects of air travel disruptions, we will focus on compensation for flight delays in this guide.

Eligibility for Compensation

To be eligible for compensation under Regulation (EC) No 261/2004, the following criteria must be met:

  1. Your Flight Origin and Destination: The regulation applies to flights departing from EU airports or arriving at EU airports on EU airlines. It also covers flights departing from non-EU countries to EU airports on EU airlines.
  2. Delay Duration: Your flight must be delayed by at least three hours to be eligible for compensation.
  3. Responsibility: The delay must be the responsibility of the airline. Delays due to extraordinary circumstances, such as severe weather, strikes, or air traffic control issues, are generally exempt from compensation requirements.

Compensation Amounts

The compensation amounts you are entitled to under the regulation are determined by the distance of your flight and the length of the delay. There are three distance categories:

  1. Flights up to 1,500 kilometers (approximately 930 miles).
  2. Flights between 1,500 kilometers and 3,500 kilometers (approximately 930 to 2,175 miles).
  3. Flights over 3,500 kilometers (approximately 2,175 miles).

Here’s a breakdown of the compensation amounts based on these categories:

  1. Short-Haul Flights (up to 1,500 km): If your short-haul flight is delayed by three hours or more, you are entitled to €250 in compensation.
  2. Medium-Haul Flights (between 1,500 km and 3,500 km): For medium-haul flights with a delay of three hours or more, you can claim €400 in compensation.
  3. Long-Haul Flights (over 3,500 km): Long-haul flights delayed by three hours or more entitle you to €600 in compensation.

It’s important to note that these compensation amounts are fixed and do not depend on the cost of your ticket. Additionally, if your flight is delayed but still reaches its destination within a certain timeframe, the compensation may be reduced by 50%.

Submitting a Compensation Claim

When your flight is delayed, you have the right to submit a compensation claim directly to the airline responsible for the delay. Here are the steps to follow:

  1. Gather Documentation: Collect all relevant documents, including your ticket, boarding pass, and any communication from the airline regarding the delay.
  2. Contact the Airline: Approach airline staff at the airport to inform them of the delay and inquire about your rights. Ask for information on how to submit a compensation claim.
  3. Submit a Claim: Airlines typically provide claim forms or instructions for submitting a claim on their website. You can also send a written request to the airline, including all supporting documents.
  4. Be Persistent: Airlines may initially reject compensation claims or offer vouchers as an alternative. If your claim is denied and you believe you are entitled to compensation, be persistent and seek legal advice if necessary.
  5. Utilize Alternative Channels: If your claim is not resolved with the airline, you can escalate it to the national enforcement body in the EU country where the delay occurred. They can help mediate disputes and enforce your rights.


As an air passenger traveling within Europe, you are protected by Regulation (EC) No 261/2004, which ensures that you have rights and entitlements when your flight is delayed. Understanding these regulations is crucial, as it empowers you to claim the compensation you deserve.

While flight delays can be an inconvenience, knowing your rights can make the process of seeking compensation smoother and more successful. Always keep your travel documents, stay informed about your rights, and be prepared to assert them when necessary.

Remember that extraordinary circumstances beyond the airline’s control may exempt them from providing compensation, but in most other cases, you have a legitimate claim to compensation for significant flight delays.